OZARK CITY COUNCIL REGULAR SESSION
May 14, 2018
5:30 p.m.

Mayor McNutt opened the council meeting at 5:30 p.m. Present: Mayor McNutt, Clerk Eveld,
Attorney Jeff Phillips, Alderpersons Warden, Holman, Hall, Anderson, & Patterson. Waters were
Absent.

Patterson gave the invocation and Warden led the pledge.

Mayor McNutt welcomed everyone and called the meeting to order.
Holman motioned to approve the minutes and financial statements, seconded by Hall, on a roll vote,
the following voted: Aye: Holman, Hall, Anderson, Warden, Patterson. No Nays.

Committees/Commissions:
The Parks commission met however Roxie has it on the agenda so we will discuss the meeting then.
Chris Warden said A & P was let me meet but the media wasn’t properly advertised so it will be
rescheduled.

Department Heads:
Jody is out of town but had nothing to report outside of the soccer fields which is on the agenda.
Devin gave council members packets and is asking for 2 new cars. He is fully staffed now and Grant is
back from deployment so he is needing vehicles. For a new explorer, the cost would be $27,015 to
$14,287 to equip it. He has a 2009 with over 100K miles on it and another with over 100K miles.
Explorers are AWD standard issue. Susan remarked that this had not gone to committee but she told
Devin to bring it up at the council meeting. He has one vehicle with a blown motor. Susan wants to
see an updated balance sheet before spending any money. She complained that we had a balance
forward from last year and cashed a cd and wanted to see where all that is. Eveld said she would
send out a current balance sheet and contact the state regarding the shortage they called the city to
notify. They had mis-calculated the tax creating a $50 shortage that had to be corrected.
Devin said he hired two new officers. Tyler Ingram, and Halie Tolich. Both are going to get
certificates, he also said we need to decide if we can move forward on old ordinances. Next the
mayor asked about the two houses in front of Shaffer’s. Devin said that Shaffer’s is working on
getting it cleaned up. Jeff said the one house is owned by a woman in a nursing home who has
dementia. It’s hard to deal with these types of issues.

Next Kevin reported that the bids on the new fire station are going out tomorrow. They are due in in
two weeks. He will get the committee to meet. Next Eveld reported that he is resigning and his last
day would be June 30 th .

Next Cecil said he was to get council to approve him taking bids on a back trailer. The cost for this
would be around $40,000 and he has the money in his equipment fund. He also needs another
vehicle. He said his for F150 is worn out. It’s a 99 model. State bids are $22 K and he needs a towing
package. He also said he has been interviewing as one employee quit. He said he also needs to
update the sewer ordinance. Susan wants to meet in committee.

Old Business:
First the mayor asked for a motion to add four items to the agenda to discuss in tonight’s old
business: Peck Hayes, Scanning Services, Huggins Property and Bids for Soccer field/skate park.
Anderson made the motion seconded by Holman. on a roll vote, the following voted: Aye: Holman,
Hall, Anderson, Warden, Patterson. No Nays.

The first item on old business was the building permit schedule but Mayor McNutt asked that this go
to a committee comprised of Patterson, the Mayor, Mr. Brockett and Kevin for a study session.
Memory Garden. Roxie met in committee and note a lot of work has been done on this. She said the
location had to be moved but there were some concerns due to the pavilion being so close. She also
was concerned about the legality of putting this private memorial on city property. Jeff said he had
two concerns. One was naming something on city property and second is selling stones and taking
money. He said this is an audit nightmare. Andi room said she is retiring from her work as a
volunteer on city flower beds as of Aug. 30. Roxie ask who would maintain the memory garden. She
promised she wouldn’t forget this and would see it through but asked they check with OAYO across
from the ball fields to see about putting the garden there.

Next Orla presented two IT security policies that the city needs to adopt. He had sent these out so
council had a chance to read over them. One was that stated issued Standers for Internal Control in
the Federal Government Best Practices and the other was Internet Usage Policy. Holman moved to
adopt both policies seconded by Patterson. On a roll vote, the following voted: on a roll vote, the
following voted: Aye: Holman, Hall, Anderson, Warden, Patterson. No Nays.

Next Peck Hayes took the podium and complained that he held his basketball tournament at our
community center and he hated it because he felt harassed and felt the lack of communication by
the city. Rex asked how we could make it better. Susan said changed had been made, that the
center was brand new when he had his tournament and there was a lot to work out. She said that
the center is now under parks and rec. Orla suggested Mr. peck book next years now so there are no
conflicts. Roxie apologized for the disorganization.

Next was Scanning Services.
Eveld reported that she took three quotes for scanning services. One was from Scanning America for
$8406.00, the second was from Ricoh for $6,3158 and the last was from Arkansas Records
Management Inc at $.069 per image and pickup and delivery charge of $60.00 and upload hard drive
and online manager or box at $75 per hour.
Susan said that she wants to make sure the documents can be searched and saved on our system and
with that, she motioned to go with Scanning America for $8406.00 seconded by Hall, On a roll vote,
the following voted: on a roll vote, the following voted: Aye: Holman, Hall, Anderson, Warden,
Patterson. No Nays.

Next was the Huggins property. The bank of Ozarks is needing the city to sign off on a quick claim
deed for the bank to move forward. There is a small strip of land that the bank is concerned about.
Jeff advised we could sign it. Anderson moved to have Mayor McNutt sign off on the quick claim
deed seconded by hall. On a roll vote, the following voted: on a roll vote, the following voted: Aye:
Holman, Hall, Anderson, Warden, Patterson. No Nays.

Next was the soccer fields. Andy dibble city engineer took he podium and said he took four bids.
Heatland parks and rec was the lowest at $185,590 and he said WAPDD has worked with them and
recommends them. He had totals on the bids only. Curtis Construction bid $228,258.00, Axioo Const
bid $5260,000 and Crawford Construction bid $375,000.00. Dibble said these bids include 2 soccer
fields, gravel parking, concrete sidewalks and a 60X40 slab for the skate park. Susan complained that
she had not seen the plans and felt that the council had been left out. She wants this to go to
committee and to meet with Tracy McKenna with WAPDD. She said this is $67K over the 100K match
the city pledged.

New Business:
GYM Hours. It has been brought up that the center closes too early on Sundays and should be open
until 7:00 on Sundays. Roxie said this is the only time the center can be rented for parties, but it is
opening at noon on Sundays and should be opened at 1:00 on Sundays. Mayor said that he agreed
and it would be opened at 1:00 TO 5:00 ON Sundays beginning June 3 rd and forward.
Next was Jake Brakes. Mayor McNutt said he had gotten complaints from residents regarding the
noise of Jake brakes. He said some cities have ordinances against these or hour restrictions. Susan
asked how are you going to enforce this. Bill Brockett said he would rather have the noise and be
able to prevent hitting someone.

Next was Social Media for Center Advertising.
Mayor McNutt reported that we spend $250 a month with Quartz Light for our webpage, KDYN
advertises for $200 a month, and Casey Haberer bills us $500 per month for social media
advertisement including Facebook and Instagram. Susan said this should go to A & P. Casey wants to
know if she should work now or not because she hasn’t been paid for May.Susan said the website still had Brandy Flanary instead of Patterson. She asked if we could edit the
data. Eveld said it was her fault for not sending Quartz Light the info, but she hasn’t had much time
to work on the web data. Susan asked if we couldn’t have a city page, and do it all there. She wants
a meeting with quartz light. Mayor McNutt told Casey to go ahead and do May and we will set up a
meeting with Quart light.

Public Input:
Steve Whiteaker again wanted to complain about how the city spends money. He said he will not be
silenced.
A motion to adjourn was made by Patterson seconded by Anderson., on a roll vote, the following
voted: Aye: Holman, Hall, Anderson, Warden, Patterson. No Nays.

A motion to adjourn was made by Anderson, seconded by Holman. On a roll vote, the following
voted: on a roll vote, the following voted: Aye: Holman, Hall, Anderson, Warden, Patterson. No
Nays.